Special Events Planning Guide

I.  Introduction   

II.  Application Procedures for Event Operations and Use of Public Space

A.   Parks and Waterways Park Permits

1. Marine Event Permits

B.   Streets and Sidewalks       

1. Block Party / Street Closure Permit
2. Street / Sidewalk Occupancy Permit
3. Parade Permit

C.   Event Operations Permits    

1. Temporary Event Permit
2. Fireworks, Pyrotechnics and Flame Effects
3. Temporary Food Service License
4. Peddler / Promoter License
5. Peddler License
6. Community Noise Permit / Variance
7. Festival Registration-Special Building Permits - Tents
8. Carnival, Circuses & Shows License
9. Charitable Solicitation Permit 
10. Public Art Permit

 

III.  Contracted Services

A.   City Services   

1. Temporary Removal of Metered Parking
2. Litter Removal / Trash Clean Up
3. Temporary Water
4. Street Electricity
5. First Aid
6. Security / Crowd And Traffic Control
7. Requesting the Sale of Alcoholic Beverages

B.    Privately Contracted Services   

1. Traffic Control Devices
2. Crowd Control Devices
3. Tents on Public Streets
4. Portable Restrooms
5. Grease, Ash, And Gray Water Disposal

 

IV.  Utilizing Park Department Facilities 

A.   Securing Park Facilities for Event Use       

1. Event Park Reservations 
2. Event Insurance
3. Park and Facility Rental Fees
4. Mobile Concert Staging
5. Procedures for Races and Walks

B.   Site Policies for Park Facilities       

1. Tents in Public Parks
2. Park Electricity
3. Conducting Sales and Fundraising within Parks
4. Alcohol Policy for Park and Shelter Houses
5. Park Banners and Signage
6. Post Event site inspection
7. Emergency Plan

 

V.   Contacts for City Services  

VI. Event Planning Time Line and Checklists  

VII. Maps

Downtown Riverfront - Scioto Mile
Bicentennial Park
Scioto Mile Promenade 
Genoa Park 
Franklin Park 
Goodale Park 
McFerson Commons - Arena District  

VIII. Appendix 

Appendix A - Special Event Permit Application 
Appendix B - Street Closure Permit Application 
Appendix C - Occupancy Permit Application 
Appendix D - Parade Permit Application  
Appendix E - Temporary Event Permit Application - Fire 
Appendix F - Fireworks / Pyrotechnics / Flame Permit Application 
Appendix G - Temporary Food License Information 
Appendix H - Peddler Promoter License - Sample Application 
Must apply at 750 Piedmont
Appendix I - Peddler License - Sample Application     
Must apply at 750 Piedmont 
Appendix J - Community Noise Permit Application 
Appendix K - Festival Tent Registration Application 
Appendix L - Festival Electric Permit Application
Appendix M - Temporary Fire Hydrant Permit Application 
Appendix N - Marine Event Application